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Communications

Employee App

An employee app is a mobile application that helps companies share internal communications, shift schedules, onboarding content and HR processes with their entire workforce, especially with frontline and deskless workers who do not have a fixed PC workstation.

Definition

An employee app is a mobile application built specifically for internal communication. Unlike a traditional intranet, it is designed for smartphone use and primarily targets staff without a dedicated PC: care workers, construction crews, hospitality teams, retail staff, drivers and production workers.

Typical Features

Push notifications and news feed, employee chat, shift schedules, digital sick notes and holiday requests, knowledge base, employee surveys, read receipts for legally defensible safety briefings, and a digital noticeboard. teamly additionally offers a fully branded app with your logo in the App Store and Google Play.

Difference to Intranet

A traditional intranet is browser-based and designed for desktop use. An employee app runs as a native iOS/Android app, works offline and is optimised for short mobile interactions. Many companies combine both, or replace the legacy intranet entirely with a modern employee app.

UK and IE Considerations

For UK and Irish employers, an employee app must align with UK GDPR / EU GDPR, the Data Protection Act 2018 (UK) and the Data Protection Act 2018 (Ireland). The Information Commissioner's Office (ICO) provides specific guidance on monitoring employees and processing staff data lawfully. teamly hosts in Germany under EU GDPR.

Related terms

More definitions from the teamly knowledge hub.

Frontline & OperationsFrontline WorkerFrontline workers are employees who work directly with customers, products or services rather than at a desk. In the UK they make up around 80 percent of the workforce in sectors like healthcare, retail, hospitality, logistics, construction and manufacturing.Frontline & OperationsDeskless WorkerDeskless workers are employees without a fixed PC workstation. The term originates in the US HR discourse and is used interchangeably with frontline worker in the UK and international HR vocabulary.HR & OnboardingEmployee ExperienceEmployee experience (EX) covers the full set of perceptions an employee has of their employer, from first recruitment touchpoint to exit. It includes communications, tools, work environment, leadership and recognition.CommunicationsDigital NoticeboardA digital noticeboard is the mobile-app equivalent of the physical break-room or entrance noticeboard. It structures news, mandatory information and shift updates, with read receipts and audit trail.
FAQ

Frequently asked questions about Employee App

What HR leads, IT managers and compliance officers ask most often.

How much does an employee app cost for a mid-sized UK company?
Pricing typically ranges from £2 to £8 per employee per month, depending on feature set and white labelling. teamly publishes transparent pricing on request and explains exactly which modules drive cost.
How long does implementation take?
teamly delivers go-live in 3 to 6 months including branding, development and App Store review. Enterprise vendors typically take 9 to 18 months.
Is an employee app GDPR-compliant?
Only if the vendor offers EU/UK hosting, signs a UK GDPR-compliant Data Processing Agreement (Article 28), and demonstrates technical and organisational measures. teamly meets all three and provides a ready-to-sign standard DPA.

Considering an employee app?

teamly is the European employee app for mid-market companies. Go-live in 3 to 6 months, your own branded app, UK and EU GDPR compliant.

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