Employee voice
Consultation and co-determination
Surveys, announcements and a full audit trail.
HRPeople teamICE
groupsEmployee voice
Employee RepresentationICE, ACAS, trade unions
The UK has no Betriebsrat. Instead, ICE Regulations 2004 give staff consultation rights, ACAS Codes shape disciplinary processes and the Employment Rights Bill 2025/2026 is reshaping union access. teamly is built to operate within all three.
Made in GermanyISO 27001 data centresGDPR
Legal frame
Three frameworks, one app
ICE Regulations 2004
The Information and Consultation of Employees Regulations apply to employers with 50 or more staff. Employees can request an Information and Consultation Agreement; the threshold is 2 percent of the workforce (minimum 15, maximum 2,500). Significant workplace changes, including new technology, trigger consultation rights. Failure to consult can attract penalties up to £75,000.
ACAS Code of Practice
ACAS Codes cover disciplinary, grievance, flexible working and the new right to request predictable terms. Tribunals can adjust awards by ±25 percent depending on Code compliance. Documented policy delivery via teamly\'s app is a useful audit trail.
Trade Union recognition
Under Schedule A1 of TULRCA 1992, unions can obtain bargaining rights via CAC ballot. The Employment Rights Bill 2025/2026 lowers thresholds and adds digital workplace access rights. teamly supports gated union channels with neutral, audit-logged communication.
Typical representative concerns
What employee reps ask, and how teamly responds
Read-receipts used as performance pressure
Read receipts are aggregated only. Individual read data is never exposed for performance management; documented in the rollout policy.
Covert location tracking
teamly does not collect GPS or device location. Optional features like shift check-in use manual confirmation, never silent tracking.
Mandatory app use without work phone
Mandatory use only on work-issued devices or with explicit consent. Sanction-free alternative for staff without smartphones (kiosk terminal, paper notice).
Personal and work data mixed
teamly runs in a separate app container. No mixing with personal data or apps. Clear technical separation.
No consultation on later features
The rollout template includes a change-control clause: new features require representative consultation, with an escalation path defined.
Opaque DPA and sub-processors
teamly publishes a standard DPA with a clear TOM appendix and a public sub-processor list, all in plain English.
Rollout
5 steps to a UK-compliant rollout
- 01
Early information to representatives
Brief ICE reps, union officials and any staff forum before vendor selection. Define joint requirements. Saves weeks of negotiation later.
- 02
Invite reps to vendor meetings
teamly offers a dedicated rep briefing covering DPA, TOMs and the data-protection design. Reps walk away with answers, not concerns.
- 03
Template ICA as a starting point
teamly provides a UK ICA template. It is a negotiation starting point, not a take-it-or-leave-it.
- 04
Pilot with documented analytics rules
Start with one department. Document what gets measured and what does not. Reps are part of the pilot group.
- 05
Rollout with training
Align training with reps. Document pilot questions. Schedule quarterly review meetings with reps as part of the change-control clause.
FAQ
Common questions about employee representation
What HR, legal teams and employee reps ask most often.
Does the UK have a German-style works council?
No. The closest UK equivalent is the Information and Consultation of Employees Regulations 2004 (ICE), which gives consultation rights, not co-determination. Employers with 50+ staff can be required to set up an Information and Consultation Agreement (ICA) if 2 percent of staff (minimum 15, maximum 2,500) request it.
Must we give recognised trade unions access to our staff app?
Under the Employment Rights Bill expected to take effect through 2026 and 2027, recognised unions get reasonable digital workplace access rights. teamly supports gated union channels and noticeboard sections with audit trail.
How does teamly help with ACAS Code of Practice compliance?
Audit-logged policy delivery, statutory wording templates for grievance and disciplinary procedures, timelines for response, and read receipts that have been used as evidence in UK tribunals.
Can we run an ICE consultation digitally?
Yes via teamly Surveys with quorum tracking, anonymised feedback aggregation (k-anonymity 5+), and an audit log of submissions and responses.
Is anonymous employee voice GDPR-compliant?
Yes when k-anonymity thresholds (≥5 respondents per cohort) are applied. teamly enforces this technically and refuses to render breakdowns below the threshold.
What is the Irish equivalent of ICE?
Ireland transposed the same EU Directive (2002/14/EC) via the Employees (Provision of Information and Consultation) Act 2006. It also applies to employers with 50+ staff and operates on a request-driven basis.
What about the right to request predictable terms?
The Workers (Predictable Terms and Conditions) Act 2023 came into force in 2024. Rota and shift-swap features in teamly support predictability logging and request workflows.
Personal. Direct. No script.
Is teamly a fit for your business?
30 minutes, your industry, your real questions. Alexander, Maximilian or Michael listen first. If it fits, the demo with all your decision-makers comes next.
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